Bilby Club ManagerFeatures
Everything you need to manage your club
Bilby brings the everyday tools for running a club together in one place.
From managing members and collecting payments to organising activities and bookings, Bilby helps reduce administration for committees and gives members a simpler experience.
Membership management
Membership management made simpler
Keep all your member information in one place
Create member profiles that contain the information your club actually needs. Customise your member data and make important information easy for administrators to find.
Give members control
Members can manage their own information, reducing the amount of administration your committee needs to handle.
Create membership types that suit your club
Set up different membership products and configure prices and expiry dates around the way your club operates.
Make renewals easier
Automate membership renewal reminders and reduce the need for committee members to manually chase expiring memberships.
Keep track of payments
See membership payments, payment history and receipts from within Bilby.
Give administrators the right access
Assign administrative responsibilities and permissions to the people who need them.
Understand what's happening in your membership
Use reporting and metrics to monitor registrations, membership activity and expiries.
Activity management
Activity and event management for clubs
Create and publish activities
Create activities in a few clicks and publish them directly to your club site.
Make activities easy to find
Give members a clear view of upcoming activities and the information they need before booking.
Manage participants
See who has booked, communicate with participants and keep track of attendance.
Keep everyone informed
Use activity communication and notifications to keep participants up to date about changes, questions and cancellations.
Reuse activities
Clone existing activities when you run the same type of event or activity again.
Keep administration organised
Activity history and administrative records help your committee understand what has happened and who has managed an activity.
Control who can create activities
Configure activity permissions and approval workflows around the way your club operates.
Booking management
Simple online bookings for your club
Let members book online
Members and guests can create bookings in just a few steps.
Keep booking information together
See booking details and participant information from your activity administration.
Make communication easier
Activity owners can communicate with people on individual bookings, while notifications keep participants informed.
Make changes without the admin headache
Members can manage or cancel their bookings, while administrators can keep track of changes.
Keep track of attendance
Use bookings to understand who is attending activities and record attendance after an activity.
Payments & financials
Make club payments easier to manage
Create your membership products
Set up different membership products and choose the prices that work for your club.
Collect payments online
Give members a straightforward way to pay for memberships and other purchases.
Keep receipts organised
Generate and manage receipts for online and offline payments.
Track your payments
Search and filter payment information so your committee can keep track of what has been paid.
Connect your financial data
Export financial information for use with accounting systems such as Xero, MYOB and QuickBooks.
Choose how payments are distributed
Configure payment distribution around your clubs requirements.
Communication
Keep your members informed
Communicate around activities
Keep conversations and updates connected to the activities they relate to.
Send important notifications
Notify members about relevant activity and membership updates.
Let members choose their notifications
Give users control over which notifications they receive, helping reduce unnecessary messages.
Keep communication connected to the club
Instead of spreading information across separate email chains, social groups and spreadsheets, keep relevant communication within Bilby.
Administration & reporting
Less administration. More time for your club.
Give the right people the right access
Assign administrative responsibilities and permissions to committee members and officers.
Find information quickly
Search and manage member, guest, activity and booking information from one place.
Understand your club
Use dashboards, metrics and reports to understand membership and activity.
Keep an administrative history
Maintain records of important changes and actions for greater accountability.
Let Bilby handle the technical side
Bilby manages system maintenance, security updates and infrastructure so your committee doesn't have to manage the software itself.