Bilby Management Software simplifies group management by providing powerful data control. Our robust system is thoughtfully designed with user experience in mind. The intuitive interface allows members to manage their own data with just a few clicks, ensuring a smoother and more efficient experience for everyone.
User and member administration
Customise user profiles
Capture relevant user data for your group by creating custom fields and specifying required information for your users.
Delegate with powerful officer roles
Assign administrative responsibilities to officers, who can use their elevated privileges to manage user accounts effectively.
Efficiently manage user profiles
Search and administer profiles, view administration notes for members and guests, and generate comprehensive reports for your group.
Track user metrics
Monitor key metrics like new registrations and membership expiries, making it easy to stay in touch with members and address expirations promptly.
Ensure accountability with powerful auditing
Bilby’s robust auditing features provide full accountability, eliminating guesswork and streamlining management for medium to large groups.
Membership financials and payments
Customisable membership products
Configure membership products to suit your needs. Offer different types of membership for your group and automatically apply expiry dates upon purchasing.
Automate membership renewals
Configure membership products to renew automatically. When members approach their expiry, products become available, and Bilby sends out reminder notifications, freeing your officers to focus on more critical tasks.
Streamlined fee collection
Collect membership fees directly into your group’s account and receive payments at your configured frequency. Accept credit card payments, Apple Pay, Google Pay, Afterpay, and more.
Automated payment tracking
Bilby automatically tracks payments made through the system. Users can view their payment history, and administrators can generate receipts for offline payments.
Your members and guests
User-friendly member management
Bilby prioritises your members and guests, making it easy for even less confident users to manage profiles and renew memberships.
Flexible notification system
Users can select which notifications they want to receive, ensuring they only get relevant messages reducing inbox clutter.
Enhanced privacy control
Bilby takes privacy seriously, allowing users to control what information they share with your group.